Health and Safety for Africa DNS Forum 2022

The health and safety of the ICANN community and staff remain our top priority. We will continue to monitor governmental and public health guidelines closely, including all updates from the World Health Organization (WHO), Centers for Disease Control and Prevention (CDC), the regional governments of this event location. We are also working closely with the local government officials, and partner hotels and venues supporting our event. 

ICANN org is committed to providing as safe a space as possible for in-person attendees. Because of this, ICANN will require attendees to adhere to higher health and safety standards than may be required by local regulations. The following is a general overview of what to expect on-site during the meeting. 

ICANN org will implement a comprehensive plan to ensure a safe and productive meeting, including, but not limited to: 

  • All attendees will be required to show proof of being fully vaccinated and up to date against COVID-19, which, in most cases, includes booster shot(s).
  • Daily COVID-19 rapid antigen tests (self-tests), provided by ICANN, which all attendees must use each day before entering the event space(s), though results will NOT be verified by ICANN org.
  • Physical Distancing measures.
  • Contact tracing measures.
  • Mask wearing while indoors.
  • Enhanced venue cleaning and contact safety measures.
  • Enhanced food service handling and safety for catered services.
  • Attendee acknowledgment to agree to health and safety measures.

ICANN will continue the 3-color lanyard system (red, yellow, and green) to allow in-person attendees to visually express their comfort level when it comes to socializing with fellow attendees and will provide a wellness kit that will include a bottle of hand sanitizer, COVID-19 self-administered tests, medical-grade face masks, and sanitizing wipes. 

More details on health and safety measures are outlined below and will be updated as information becomes available. 

FREQUENTLY ASKED QUESTIONS 

1.1 Do I need a vaccine against COVID-19 to attend this ICANN event? 

Yes. All in-person attendees, regardless of age, are required to be fully vaccinated and up to date against COVID-19 which, in most cases, includes booster shot(s).

An attendee is considered fully vaccinated 14 days after the second dose of a two-dose vaccine (e.g., Pfizer or Moderna) or 14 days after a single-dose vaccine (e.g., Johnson & Johnson). Remaining up to date on vaccinations after the primary series means receipt of available boosters or additional doses taken at recommended intervals. Mixed vaccines will also be accepted (e.g., one dose of Moderna and one dose of Pfizer). 

In order to enter the venue for this event, in-person attendees will be required to show documentation of both the primary series of vaccinations as well as boosters or additional doses as appropriate to fulfill the “fully vaccinated and up-to-date” status. 

For those traveling internationally, there may be specific vaccination requirements for entering the country and those requirements differ from ICANN entry requirements. Attendees need to understand both requirements. 

Upon arrival to the event space, verification of all attendees’ vaccination status will be handled by an external party contracted by ICANN org. You will be required to show your proof of vaccination; no data related to vaccination status or other health-related data will be collected by either ICANN nor the external party. Please do not share your proof of vaccination status with any ICANN org staff. 

1.2 Which vaccines are accepted to enter this event venue? 

ICANN will accept WHO-approved vaccines. The list of accepted COVID-19 vaccines (as of 22 August 2022) is as follows: 

  • Johnson & Johnson/Janssen
  • Moderna (mRNA-1273)
  • Novavax
  • Oxford/AstraZeneca
  • Pfizer-BioNTech
  • Sinopharm
  • Sinovac
  • CanSino
  • Covaxin
  • Covishield (Serum Institute of India)

A mix of two of the above vaccines (e.g., one dose of Moderna and one dose of Pfizer vaccines) will also be accepted. 

Please note that the local government-approved vaccines list differs and may impact international travelers’ ability to enter the country for the purposes of attending this event. Find up-to-date information for entry requirements by visiting 

https://apply.joinsherpa.com/map or their local government international traveler websites.

1.3 How will my COVID-19 vaccination status be verified by ICANN?

You will be required to show proof of your up-to-date vaccination status when entering the ICANN space for this event in order to receive your proof of vaccination wristband. 

Upon check-in, to collect your conference badge, you will be required to present Government-issued photo identification (e.g., passport) along with your in-person registration confirmation email (which requires a QR code). 

Once you have been verified to attend in person, you will be required to show your COVID-19 Vaccination card or a copy of your vaccination record (digital or paper) as proof of vaccination. 

Types of acceptable proof of COVID-19 vaccination:

(i) Vaccine Record Card or Health Record

  • CDC COVID-19 Vaccination Record Card (White Card)
  • World Health Organization (WHO) Vaccine Record Card (Yellow Card)
  • Documentation of vaccination from the healthcare provider or entity that provided the COVID-19 vaccines or local government

Note: show the card, a photo of the card as a separate document, or a photo of the card stored on a phone or electronic device. (Some agencies will not accept a photo of the card, and the original should be carried with you at all times).

(ii) Digital Vaccination Record

  • Issued by an approved company e.g., Healthvana, Carbon Health,

commonplace, CLEAR Health Pass, EU Digital COVID Certificate, VaxYes, etc. ● The digital record must show the attendees’ name, the name of the 

vaccination(s), and the date of all relevant inoculations. 

Note: Proof of a negative COVID-19 test, proof of antibodies, or proof of recovery from COVID-19 will not be accepted as a substitute for confirming you are up-to-date with vaccination against COVID-19. 

Your vaccination record will only be subject to visual verification. Even when presenting a digital record, the QR code will not be scanned. 

Once vaccination status is visually confirmed, you will be issued a wristband to be worn throughout the venue and meeting rooms. Wristbands are non-transferable and must be clearly visible at all times. 

You will be required to show your vaccination certification again to get a replacement wristband. 

1.4 Will I also need to provide proof of a COVID-19 booster shot? 

Yes. All in-person attendees are required to be fully vaccinated and up to date against COVID-19 which, in most cases, includes booster shot(s). This applies to all attendees regardless of age.

An attendee is considered fully vaccinated 14 days after the second dose of a two-dose vaccine (e.g., Pfizer or Moderna) or 14 days after a single-dose vaccine (e.g., Johnson & Johnson). Remaining up to date on vaccinations after the primary series means receipt of available boosters or additional doses taken at recommended intervals. Mixed vaccines will also be accepted (e.g., one dose of Moderna and one dose of Pfizer). 

1.5 Can I attend this event with proof of a negative COVID-19 test or proof of COVID-19 antibodies? 

No, proof of a negative COVID-19 test, proof of antibodies, or proof of recovery from COVID-19 will not be accepted as a substitute for confirming you are up-to-date with vaccination against COVID-19. 

Current guidance states that requiring all attendees be up to date with COVID-19 vaccinations is an effective way of reducing the risk of transmission among large groups. Studies of those who have received a full vaccination course, including booster shots, demonstrate that the risk of carrying and transmitting the disease is vastly reduced. 

1.6 Will exceptions to your COVID-19 vaccine requirement be accepted? No, we are unable to make any exceptions to the requirement that attendees be fully vaccinated and up to date against COVID-19. All event delegates are making their decision to attend based in part on an expectation that all who attend are held to the same health and safety requirements. Holding everyone to the same standard is an important part of ICANN’s commitment to its attendees. ICANN is committed to providing the best possible hybrid meeting with a continued focus on ensuring an equal and engaging experience for the virtual participants of this event. 

1.7 I plan to attend the meeting on multiple days; will I need to show proof of vaccination every day? 

No, but self-conducted health screening and ICANN-supplied COVID-19 self-testing should be carried out every day prior to coming to the meeting space. 

Once you have shown your vaccine certification upon your first entry into the venue, you will be issued an event wristband, which allows you to access the venue and meeting spaces seamlessly throughout the conference. Wristbands will be required to be visible at all times while in the venue. If you require a new wristband, you will be required to show your vaccination certification again. 

1.8 Will I be able to register onsite? 

No. There will be no onsite registration facilities for this event so you must register in advance. In-person registration will close on 1 October 2022. 

After that point in time, only virtual participation will be open for continued registration. Walk-up and late registrations will not be accepted after the in-person advance registration closes. All walk-up and late registered attendees will only have access to virtual participation.

1.9 Will I have to wear a mask during this event? 

Yes. In order to protect all our attendees, ICANN org will continue to mandate masks in all indoor public areas and meeting rooms. To ensure the quality and level of protection, medical grade masks will be provided and KN95/FFP2 masks will be recommended, as fabric masks will not be acceptable. ICANN will have complimentary medical grade masks (including KN95) available onsite. 

1.10 Will physical (social) distancing be in place for this event? 

Yes. Physical (social) distancing is a requirement and will be implemented for this event. Much effort has gone into designing the meeting and gathering spaces to provide plenty of space and comfort for all participants, including wider aisles, distanced seating in meeting rooms and other areas, directional flow into and out of meeting spaces, and larger spaces for many meeting rooms. 

In all meeting rooms and indoor spaces where masks are expected to be worn at all times, ICANN will strive to maintain a 1.8m (6ft) physical distance between seats. Recognizing that the full 1.8m (6ft) might not be feasible to accommodate all expected attendees within some sessions, the physical distance within those rooms may be reduced to no less than 1m (3ft) between each participant, with the expectation that participants will be spaced as close to 1.8m (6ft) as feasible. 

1.11 If I test positive for COVID-19 at this event, what should I do? 

Event attendees should confirm whether self-isolation is an available option with their hotel. 

ICANN encourages anyone who tests positive for COVID-19 during this event to make outreach to those with whom they may have been in close proximity prior to testing positive. 

Anyone testing positive for COVID-19 is expected to not enter the event venue. If you are feeling unwell or have illness-related symptoms, please utilize virtual participation from your hotel room or home. 

1.12 What happens if you need to postpone or cancel this event? 

Due to the continued unpredictability of the situation, ICANN org and the key stakeholders in this event are monitoring the situation closely and will notify everyone immediately if anything changes for this event. 

1.13 Why is ICANN asking me to agree that I am responsible for my own costs and expenses if I contract COVID-19 surrounding my attendance at this event? 

ICANN is excited to continue welcoming community members back to ICANN’s in-person meetings. While electing to attend a meeting in person has always been a personal risk assessment and choice, returning to travel and meetings in the COVID-19 landscape make these personal risk assessments even more important, including acceptance of personal responsibility for taking those risks. ICANN’s health and safety measures ask all attendees to observe precautions intended to reduce the possibility of the spread of COVID-19.

1.14 Aren’t ICANN’s Health and Safety Measures too restrictive now that COVID-19 restrictions are being limited or removed around the world? 

ICANN is committed to providing as safe a space as possible for in-person attendees. Because of this, ICANN will require attendees to adhere to higher health and safety standards that may be required by local regulations. While we know that some attendees might prefer fewer restrictions, ICANN is asking for compliance with these higher standards to mitigate against the potential spread of COVID-19 (especially as the variant and immunity landscape continues to evolve) and to minimize disruptions to our onsite ICANN meetings. 

1.16 Will ICANN use my registration data for contact tracing purposes? ICANN will conduct entrance scans of all attendee badges upon entry into the event space. The primary purpose is to enable email notifications to attendees of potential exposure to a confirmed positive COVID-19 case. 

1.17 How will ICANN be collecting my data for contact tracing purposes? Contact tracing will be implemented with digital badge scanners when entering the ICANN meeting space. Ushers will quickly scan a QR code printed on all attendee badges upon entry to the venue. For smaller events, manual contact tracing will be conducted for all attendees who are in person. 

The printed badge QR code does not contain any personally identifiable information and is a randomly generated identifier (ID) for each attendee. This ID can only be linked by ICANN org to a registration record for a COVID-19 notification report, which will allow ICANN to notify all 

on-site participants of potential exposures to COVID-19. Badge scanning upon entry is mandatory for all in-person attendees. Contact tracing will not be conducted for virtual participants. 

1.18 How will ICANN org use the information that it collects in connection with this event? We will use your data in accordance with our Privacy Policy and as explained in this FAQ. 

This page contains information from third-party websites that are not under the control of ICANN. Sources include both private and government websites. Any information included on this page that is not directly related to ICANN or its operations is for informational purposes only and has not been verified or reviewed by the ICANN organization.